Frequently Asked Questions
Please note that many applicant questions regarding eligibility, the application process, and funding timelines can be answered by thoroughly reviewing The Clowes Fund’s Competitive Grant Guidelines (PDF).
How do you pronounce Clowes?
Sounds like Clews.
What is the best means of initial contact with The Clowes Fund?
First, read our guidelines carefully and peruse our website. If you have a request that you believe is compatible with the Fund’s interests, then please introduce your organization by submitting a Preliminary Proposal if the eGrant portal is open for your geographic region.
I’m ready to submit my Final Proposal; do you need my IRS Form 990 including all schedules?
No, The Clowes Fund does not require the IRS Form 990 as an attachment for any part of the application process. We review your 990 using Guidestar.
Does The Clowes Fund have a strict policy that limits the number of grants an organization can receive in a certain time period, such as no more than three grants over five years?
No, rather than adopting a policy that automatically limits the number of grants an organization can receive in a certain time period, The Clowes Fund has a more subjective policy. The Fund's grants review committees assess each multi-year grant the final year to determine whether a new proposal is appropriate. Determinations are based on a variety of factors, not limited to: The Clowes Fund's overall grants portfolio in a given geographic region, the organization's stewardship of previous grants as indicated by timely reports and through candid communications with the Fund's staff, progress toward proposed goals or at least a clear explanation of revised goals, and the organization's sustainability plan. The committees complete their deliberations by the end of October, and Fund staff will communicate the decision upon receiving an organization's e-mailed statement of intent regarding a new proposal.
I am having trouble uploading required attachments; what can I do?
Your application must be completed online. However, if you are not able to upload the narrative and other required attachments, you may submit them electronically to email@example.com. If absolutely necessary, you may mail required attachments; please ensure that documents are postmarked by the deadline date.
What happens if our organization’s request for funding is declined?
The Clowes Fund will send written notification of all decisions. If your organization is declined, you are welcome to contact Fund program staff for information about reviewers’ comments regarding your proposal. If you do not have the program officer’s direct contact information, you may contact firstname.lastname@example.org.
How do I submit a report to the Fund?
All reports should be submitted by e-mail to email@example.com. Due dates are generally one year and 30 days following the initial grant payment; specific dates are stated in your grant agreement. Use the Grantee Self-Evaluation Form (PDF) (DOC). Detail progress to date towards the measurable outcomes you proposed in the application.
What is the difference between interim, final and status reports?
Interim Reports are due for multi-year grants to trigger annual payment; include progress to date toward proposed goals; state revised goals for upcoming year.
Final Reports are due within 30 days of project completion; generally one year following grant award; refer to the date stated in your grant agreement.
Status Reports are due with a new proposal unless a final report already has been submitted or an interim report has been submitted within six months of the proposal deadline (i.e. since Aug. 1) for a prior Clowes Fund grant; report progress to date by completing at least Section I, Section II (questions 1 and 5), and Section III (question 7).
What sort of measurable outcomes does the Fund expect us to report?
The Fund does not prescribe outcomes; instead, we ask you – the grantee, the expert – to determine how to measure success. List at least three measurable outcomes in your application.
Expand upon the methodology for measurement in your proposal narrative. Tell us why the measurable outcomes listed on the application are important, and how you intend to measure and track outcomes.
What sort of financial information is required with my report?
Refer to the budget submitted with your proposal and note any changes in actual versus proposed budget.
What can I do if I can’t find a copy of our application or proposal?
Contact firstname.lastname@example.org to request a copy of your application or proposal.
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